Last updated: February 24, 2025
Welcome to the privacy policy of Acadia’s Hike, LLC. Your privacy is important to us, and we are committed to protecting any personal information you share with us when registering for our event, making a donation, or interacting with us in any way.
This policy explains how we collect, use, protect, and share personal information related to Acadia’s Hike and its associated activities.
Our Privacy Commitment
At Acadia’s Hike, LLC, we uphold the following principles:
- Limited Collection: We only collect the necessary information to organize the event, process registrations, and communicate with participants.
- Data Security: We implement industry-standard security measures to protect your personal information.
- Transparency & Consent: We do not use deceptive practices and ensure that any data collection is done with your explicit consent.
- Minimal Data Sharing: We do not sell personal information and only share data with third parties when absolutely necessary (e.g., payment processing, event logistics).
- Your Rights: You have the right to review, update, and delete your personal information.
- Open Communication: We are transparent about how we handle your information and will notify you of any policy changes.
I. What Information Do We Collect?
We may collect the following information when you interact with Acadia’s Hike:
- Full Name: Required for event registration and communications.
- Email Address: Used for event updates, registration confirmations, and optional newsletters.
- Phone Number: If provided, used for event-related updates or emergency contact purposes.
- Mailing Address: Only collected if required for merchandise shipments, donations, or event-related correspondence.
- Payment Information: We process payments through third-party services like Stripe or GabPay. We do not store your payment details.
- Voluntary Information: If you provide demographic information or preferences, we may use this to enhance event planning and engagement.
II. How Do We Use Your Information?
The personal data collected is used exclusively for event management, including:
- Event Registration: To confirm participation and ensure smooth check-in.
- Donations & Payments: To securely process registration fees and donations.
- Communication: To provide event details, updates, and important notifications.
- Safety & Logistics: If necessary, to coordinate emergency responses and event security.
- Marketing (Optional): If you opt in, we may use your information to inform you of future events or related updates.
III. How Do We Share Your Information?
We do not sell or rent your personal data. However, we may share limited information with:
- Payment Processors: Secure third-party services like Stripe or GabPay to handle payments.
- Event Vendors & Partners: Limited details may be shared with vendors, such as caterers, for event logistics.
- Legal Compliance: If required by law, we may disclose information to government authorities.
IV. Use of Cookies & Tracking Technologies
Acadia’s Hike does not engage in extensive tracking or targeted advertising. However:
- Our website may use essential cookies for basic functionality, such as event registration.
- We may use analytics tools (self-hosted or privacy-conscious alternatives) to improve our website and event experience.
You may disable cookies via your browser settings, though some site features may be affected.
V. Data Retention: How Long Do We Keep Your Information?
We retain personal information only as long as necessary:
- Event Registrations: Stored until event completion + 1 year for post-event communications.
- Donor Records: Retained for financial reporting purposes as required by law.
- Marketing Preferences: If you opt into newsletters, you can unsubscribe at any time.
Upon request, we will delete or anonymize your personal data unless retention is required for legal compliance.
Third-Party Providers
We may use third-party providers to manage event ticket sales. Please note that their privacy policies may differ from ours and are beyond our control. We strongly encourage you to review their privacy policies before providing your personal information.
VI. How Do We Keep Your Information Safe?
Acadia’s Hike, LLC employs the following safeguards:
- Encryption: Payment information is processed through PCI DSS-compliant providers.
- Access Controls: Only authorized personnel have access to your data.
- Secure Communication: We use SSL encryption for our website and emails.
VII. Your Rights
You have the right to:
- Access your personal data held by us.
- Update or Correct inaccuracies in your data.
- Request Deletion of your data (except where retention is legally required).
- Withdraw Consent for marketing or other voluntary communications.
To exercise any of these rights, contact us at via our contact form.
VIII. Updates to This Privacy Policy
We may update this policy periodically to reflect changes in operations or legal requirements. Any updates will be posted on our website with the “Last Updated” date modified accordingly.
IX. Contact Us
If you have any questions about this privacy policy or how we handle your data, you can contact us at:
Acadia’s Hike, LLC
📍 1114 North Leroy Street, Unit #3081, Fenton, MI 48430
📧 Email: [email protected]
We appreciate your trust and are committed to ensuring your privacy is respected at all times.